One contract, one company, one name on the liability
Most corporate programmes in Vietnam are assembled from four or five suppliers with a coordinator in the middle. When something fails at 21:00 on the second night, that structure decides how quickly it is fixed and who pays for it.
What single-point accountability actually means
It is an easy phrase and a hard thing to verify, so here is what it means in this contract rather than in general.
- One contracting entity signs. Not a coordination agreement over four supplier contracts you also have to sign.
- One invoice, itemised. You can see every component, but you settle once.
- One liability position. When a subcontractor fails, that is our problem to resolve and our exposure, not a matter for you to arbitrate between suppliers.
- One escalation number that works at 22:00. Staffed while your group is on the ground.
- One post-event report covering the whole programme, including what went wrong.
- Named subcontractors. Every third party on the ground appears in the quote. You will never find out on site that a company you have never heard of is running your gala.
20 – 300 delegates
Venue, delegate packages, breakouts where the destination genuinely has them. Conferences ›
20 – 300
Production, run of show, and a contracted indoor alternative that is held rather than hoped for. Galas ›
20 – 300
Assigned teams, scored formats, a written substitute for every outdoor element. Team building ›
Indicative, by group size
Ranges rather than a single number, and where cost per person goes back up. Prices ›
How the money works, in three steps
- Free feasibility reply, within 8 working hours. Whether your dates hold at your headcount, what constrains them, and an indicative price range. No payment, no commitment.
- Free indicative range. Enough to take to an internal budget conversation. Still free.
- Detailed quote, against a refundable card authorisation. Named venues, hour-by-hour programme, itemised costing. The authorisation is released when you decide either way. Why this exists and what it costs.
It is a hold on a card that is released whether you book or not. It exists because a detailed quote means our team visiting venues, holding dates and building a real costing — roughly three days of work — and because a supplier who gives that away free has to recover it somewhere, usually inside the price you eventually pay.
What we will tell you that a cheaper quote will not
- Where the cost steps. There is a headcount in every destination where per-person cost stops falling and jumps — a coach seats 45, a ballroom fills, a vessel runs out of cabins. Knowing yours before you finalise the invitation list is worth more than any discount.
- Which month will disappoint you. A February beach gala in Da Nang, or a January cruise on Ha Long Bay, will not look like the photographs you approved.
- What the destination cannot do. Four parallel breakout streams do not exist on Phu Quoc or Ha Long Bay at any budget.
- What we have excluded. Gala production and alcohol are the two lines most often left out of a competing quote, and between them they can account for a fifth of the programme.
- When another supplier suits you better. For a group of twenty-five in a city we do not cover, we are the wrong choice and will say so.
Questions clients ask most
Do you actually operate the programme yourselves?
We contract and manage it, with delivery on the ground by an operator contracted exclusively to us in each destination and named in your quote. That operator holds its own licences and insurance. We remain your single contracting party and the point of accountability throughout — which is the arrangement your procurement team should be checking, and we put it in writing rather than glossing it.
Can we get a quote without a card authorisation?
You get feasibility and an indicative price range free, which is enough for an internal budget conversation. The detailed quote — named venues, real costing, held dates — needs the authorisation. See how we quote.
What insurance do you carry?
Public liability held by the contracting entity and by each operator, with certificates supplied at contract stage without you having to ask twice. Details on liability and insurance.
How far ahead should we start?
Sixty days for groups under 50, ninety for 50 to 200, and 120 in peak season or above 200. Earlier is better in October and November, when the constraint is function space rather than bedrooms.
Where to go next
Four fields and you can send
Send the outline and you get a free feasibility reply within eight working hours — whether your dates hold at that headcount, what constrains them, and an indicative price range. No payment and no commitment at this stage.